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Summary
This article describes some useful tools for Microsoft Outlook for Mac.
More information
Outlook Search Repair
The Outlook Search Repair tool repairs search results within Outlook.
Important
Due to some changes in macOS Mojave, this tool no longer works in 10.14 and higher. If you are on macOS Mojave (10.14), you can follow the steps below to reindex Spotlight for Outlook for Mac.
- Choose Apple menu, then System Preferences, and then Spotlight.
- Select the Privacy tab.
- In Finder:
- On the Go menu, select Go to Folder.
- Copy and paste the following location into the 'Go to the folder:' dialog box and select Go:~/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/
- Drag the 'Main Profile' folder to the Privacy tab. Once added, remove the folder, and Spotlight will re-index the folder.You must perform this step for any additional profile folders you have.
See the following article from Apple to learn more: How to rebuild the Spotlight index on your Mac.
When to use the tool
Use this tool if search results within Outlook show nothing or return older items only. For example, if you search for an email message that you already have open and that message isn't displayed in the search results.
How to use the tool
- Download and open the Outlook Search Repair tool.
- Follow the instructions.Note The tool searches for duplicate installations of Outlook. If no duplicates are detected, go to step 3. If duplicates are detected, remove the duplicate Outlook installations, and then restart the system. After your system is restarted, the Outlook Search Repair tool may reopen. If it does reopen, exit and restart the tool.
- Select Reindex.Note The Outlook Search Repair tool displays a 'Reindexing, please wait' message while it works. Wait for this process to finish. This may require an hour or more, depending on the size of your Outlook profile. Outlook doesn't have to be open when the repair occurs. A spotlight search will be slower and may not finish while the index is being repaired.
- Exit the Outlook Search Repair tool when you receive the following message after the repair is completed: Zoc terminal 7 23 1 download free.Done! Reindexing has completed!
OutlookResetPreferences
The Outlook Reset Preferences tool resets all Outlook preferences to their default settings.
When to use the tool
Use this tool to reset any customizations that you've made to Outlook by using the Preferences option on the Outlook menu. This tool also stores the settings for the Outlook window size and position. This tool shouldn't be needed most of the time. But it can be useful.
Note The Outlook Preferences file doesn't contain all the preferences for the application. Also, resetting Outlook preferences doesn't remove email messages or account settings.
How to use the tool
- Download and open the Outlook Reset Preferences tool.
- Click the Reset Now! button. This closes Outlook if it's open, and then resets the preferences to their default settings.
- Exit the Outlook Reset Preferences tool.
SetDefaultMailApp
The Default Mail Application tool lets you easily make Outlook the default mail application.
When to use the tool
Use this tool if you want Outlook to open a new email message when you click a mailto: link in an email message or on a website. Selecting a mailto: link opens the default email application. Outlook isn't the default email application until you change that setting.
How to use the tool
- Download and open the Default Mail Application tool.
- In the Default Mail Application dialog box, select com.microsoft.outlook, and then click Make Default.
- Exit the Default Mail Application tool.
ResetRecentAddresses
The Reset Recent Addresses tool lets you reset recent addresses that Outlook stores. This tool deletes all recent addresses instead of you having to manually delete addresses one at a time.
When to use the tool
When you compose an email message and add people on the To, Cc, or Bcc line, Outlook suggests names as you type characters. The list of names that Outlook uses is a combination of stored contacts, the company directory, and recent contacts. Recent contacts have an 'X' character next to each name. Without this tool, you have to click the 'X' on each contact to remove that contact from the Recent Address List. The Reset Recent Addresses tool cleans out all recent addresses at the same time.
How to use the tool
- Download and open the ResetRecentAddresses tool.
- Click the Reset Now! button.
- Exit the Reset Outlook Recent Addresses tool.
Summary
To back up and restore Outlook 2016 for Mac are easy now. EaseUS software provides effective & secure methods for great Mac users to effortlessly back up and restore lost Outlook 2016 files from Mac. If you don't have backups or lost Outlook backups, EaseUS Mac data recovery software can restore lost Outlook files for you.
Here, we will take Outlook 2016 on Mac as an example to show you how to back up and restore Outlook on Mac with or without backup in 5 methods. Relax and follow the exact solution to protect your emails on Mac immediately.
How Do I Back Up and Restore Outlook 2016 on My MacBook?
'How do I back up Outlook 2016 emails on Mac? I recently upgraded Outlook on Mac but it turns out that some of my old emails were lost. Fortunately, those lost emails are not important. I want to know how do I back up Outlook on Mac so as to protect those important emails on my own? Help please.'
While enjoying the convenience brought by Outlook, Outlook users encounter some problems, such as deleting emails by mistake, losing received emails due to Outlook update, etc. The best way to prevent these issues is to create a backup of Outlook on your computer.
Windows users can refer to back up Outlook email to hard drive for a guide. For a Mac user, you can refer to the quick navigation to find the best way to back up your Outlook on Mac and protect them immediately. Someone who lost Outlook emails without backup can also find the easiest way to restore lost Outlook emails with ease.
Workable Solutions | Step-by-step Troubleshooting |
---|---|
Part 1. Back Up Outlook 2016 Mac | Method 1. Back up Outlook 2016 with the help of Time Machine.Full steps Method 2. Back up Outlook 2016 by Exporting Items to Archive Files.Full steps |
Part 2. Restore Lost Outlook 2016 on Mac from Backups | Method 1. Restore Outlook 2016 for Mac Files from Time Machine Backup.Full steps Method 2. Restore Outlook 2016 for Mac by Importing Backup Files.Full steps |
Part 3. Restore Lost Outlook 2016 Files in Mac without Backups | Download EaseUS Outlook recovery software for Mac > Choose the Outlook drive > scan.Full steps |
Outlook Overview
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Outlook was developed by Microsoft on January 16th in 1997. Besides email processing, Outlook also includes calendar, task manager, contact manager, note-taking, journal, web browsing, etc. Now, it is available for both Windows and Mac users to manage their daily works. Users can either choose to send and download emails online or using an Outlook app on Windows/Mac computer.
By now, Outlook has been released for over 15 versions and here is a list of the most popular Outlook versions that are available on both Windows and macOS:
- Outlook 2019
- Outlook 2016
- Outlook 2013
- Outlook 2011
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Where does Outlook store items?
Let's take Outlook 2016 as an example. On Mac computer, Outlook items are stored in the following two locations:
- /Users/me/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main Profile/Message Sources
- /Users/me/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles/Main Profile/Messages
On Windows computer, Outlook 2016 stores data in this location:
- drive:Users<username>AppDataLocalMicrosoftOutlook
- drive:Users<username>RoamingLocalMicrosoftOutlook
How long does Outlook keep items?
Note that Outlook doesn't keep your emails, contacts, and other items forever long. Outlook has an AutoArchive feature which will keep everything safe in an aging period. Here is the aging periods of Outlook items:
- Inbox and Drafts: 6 months
- Sent Items and Deleted Items: 2 months
- Outbox: 3 months
- Calendar: 6 months
- Tasks: 6 months
- Notes: 6 months
- Journal: 6 months
Once the items exceed the period, Outlook will permanently delete them from your account. This is why it's important to back up your Outlook email. So how to back up Outlook and restore the back up on Mac? That is what we will cover in the next parts.
Part 1. How to Back Up Outlook 2016 for Mac [2 Ways]
Normally, both Windows and Mac users can choose to copy and save the Outlook folder to another storage device as a backup. However, any improper operation may cause Outlook failure. Here, we have two more practical methods that you can apply to back up Outlook 2016 emails.
Line for chrome. One way is to create a full backup of Outlook using Time Machine on Mac. The other way is to export Outlook 2016 for Mac items into an archive file. You can follow either way below to back up your Outlook items.
If you didn't have a backup of Outlook files, jump to Part 3 and learn how to restore lost Outlook 2016 files without backup.
Method 1. Back up Outlook 2016 with Time Machine
https://heretfiles253.weebly.com/iphone-unlocker-zip-618-mb-download.html. Time Machine is a Mac built-in file backup utility which supports to create backups of Mac files with ease. Mac Outlook users can also apply it to create a copy of emails, user contacts, calendar, etc., with ease.
If you choose Time Machine to back up your Outlook items including the emails, you can either choose an external storage device or a local volume to save Time Machine backups with the following steps:
Step 1. Connect an empty external storage device to Mac.
Step 2. Click 'System Preferences' on the Apple menu, and tick 'Time Machine'.
Step 3. Switch the Time Machine to 'On' in the Time Machine dialog box, then click 'Select Backup Disk'.
Step 4. Select the location where you want to save the Time Machine backup files, and click 'Use disk'.
Step 5. Tick the 'Back Up Automatically' option to set Time Machine back up everything on your Mac automatically.
Then you can restore everything you lost including the Outlook files from the Time Machine backup.
Method 2. Manually Back up Outlook Emails on Mac to OLM Archive File
In Outlook Mac 2016 or other Outlook versions, Outlook email messages, contacts, calendar, and other items can be exported to OLM archive files.
Here are the steps that you can follow to manually back up Mac Outlook by exporting items to an archive file - OLM:
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Step 1. Open Outlook 2016 and go to the Tools tab, click 'Export'.
Step 2. Check the items that you want to export, including Mail, Tasks, Calendar, Notes, Contacts, etc. in the Export to Archive File (.olm) box, then click 'Continue'.
Step 3. Browse a safe location such as desktop on Mac in Save As box to save the exported OLM file, then click 'Save'.
Step 4. Once the process completes, click 'Finish' to end the whole task.
Part 2. Restore Lost Outlook 2016 on Mac from Backups [2 Methods]
If you have backups of Outlook 2016 files on Mac, you can immediately restore lost Outlook items, including email, contacts, notes, etc. whenever you lost them on Mac.
When it comes to restoring the Mac Outlook backup, you also have two options - restoring from Time Machine backup or importing OLM file into Outlook so as to retrieve emails, contacts, etc. Follow the right way to bring your Outlook emails back immediately on Mac.
Method 1. Restore Outlook 2016 for Mac Files from Time Machine Backup
When your files get lost or deleted on Mac, you can immediately restore them from a local or an external Time Machine backup disk. With Outlook 2016 Time Machine backup, it's also a handy option to bring the lost Outlook emails back:
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Step 1. Connect the Time Machine backup drive to your Mac computer.
Step 2. Click 'Time Machine' in the Dock and enter Time Machine.
![Outlook For Mac Repair Folder Outlook For Mac Repair Folder](https://www.itkb.ro/userfiles/image/20130410125620-openvpn-windows8-step1.png)
Step 3. Click the timeline and find the backups - your Outlook 2016 files, then click 'Restore'.
Method 2. Restore Outlook 2016 for Mac by Importing OLM Files
Outlook email messages, contacts, calendars, and other items that you exported to the archive file can all be restored by importing the OLM file into Mac Outlook. Follow the steps to see how to bring your lost Outlook items back on Mac immediately:
Step 1. Open Outlook and click 'Import' under the Tools tab.
Step 2. Select 'Outlook for Mac archive file (.olm)' and select 'Continue'.
Step 3. Locate the .olm file on your Mac, and then choose 'Import'.
NOTE: Methods listed in both Part 1 and Part 2 works when Mac users need to switch Outlook items to a new version Outlook, such as to back up Outlook 2011 and move to Outlook 2016, or back up Outlook Office 365 for Mac and migrate to Office 2016, etc.
Part 3. Restore Lost Outlook 2016 Files in Mac without Backups
How to jenkins war for mac. If you didn't have Outlook backup or get Outlook 2016 backups lost in Mac, powerful Mac file recovery software can help. EaseUS Data Recovery Wizard for Mac with its email recovery feature supports Mac users to scan Mac hard drive and find the lost Outlook data or the Outlook backup with ease.
Refer to the following 3 steps and restore lost Outlook 2016 for Mac files without backup:
Step 1. Select the disk location (it can be an internal HDD/SSD or a removable storage device) where you lost data and files. Click the Scan button.
Step 2. EaseUS Data Recovery Wizard for Mac will immediately scan your selected disk volume and display the scanning results on the left pane.
Step 3. In the scan results, select the file(s) and click Recover Now button to have them back.
When the recovery process completes, you can find the Outlook 15 folder and copy it back to the location: /Users/username/Library/Group Containers/UBF8T346G9.Office/Outlook/Outlook 15 Profiles folder. Then you may restart Outlook 2016 on Mac, your lost Outlook email and other data should be available for you to use again.
Conclusion & Mac Outlook Backup FAQs
On this page, you've unveiled 5 methods to respectively back up and restore Outlook 2016 items like email messages, calendar, contacts, etc. for free on Mac.
For those Outlook Mac users who mistakenly deleted emails or Outlook backups on Mac, EaseUS Data Recovery Wizard for Mac is the best choice. 1971 ford f350 manual. With only a few simple clicks, the Outlook data will be retrieved as the original.
If you are having more concerns about Mac Outlook backup, here are some FAQs and answers that may help you out.
1. How do I export folders from Outlook for Mac 2016?
Step 1. On Outlook 2016, navigate to the File menu and click on the Export option.
Step 2. Click Outlook for Mac data file, and select the options available to filter items.
Video_edit_magic. Step 3. Click and select the folder you want to export from Outlook 2016, including Mail, Tasks, Calendar, Notes, Contacts, etc.
Step 4. In the Export to Archive File (.olm) box, then click 'Continue' to continue the process.
Step 5. Choose the 'Downloads' folder under Favorites in Save As box, then click 'Save'.
Step 6. When the process completes, click 'Finish' to end the whole task.
2. How do I set up OLM in Outlook for Mac 2016?
Step 1. Open Outlook 2016 application on Mac and click Tools on the menu.
Step 2. Click Export under Tools, then select the items that you want to create as OLM file, click Continue.
Step 3. Choose a folder on Mac to save the OLM as an exported file, click Save.
Step 4. After the exporting process, click the Finish button.
Then you can click to open the exported folder which saves the OLM file. Now, you have successfully set up an OLM file as a backup for Outlook 2016 on Mac.
3. What is PST?
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PST, short for Personal Storage Table, is an Outlook data file that contains messages, contacts, calendars, etc. user data. When you create an Outlook account, it will automatically generate a PST file by default.
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Usually, a PST file can also be used to backup and export items like email messages, contacts, calendars, task data, etc. from any type of email account. When you mistakenly deleted a PST file on Windows PC, don't worry and you may refer to Recover Deleted PST file in Outlook 2019/2016/2013 for help.